What is SharePoint from Microsoft and how to work with it?

A company works more productively when document flow, business process management, and employee interaction are conveniently organized in it. This takes on special meaning for large corporations with dozens of departments, hundreds of employees and gigabytes of data. In the digital era, the issues of organizing intra-corporate space are solved simply: special software has been invented for this. The challenge is to choose the right product and learn how to use it with the greatest impact. The article will focus on one of the popular solutions – Microsoft SharePoint.

The main software products as part of Microsoft SharePoint Products and Technologies:

Microsoft SharePoint Foundation (formerly known as Windows SharePoint Services, abbreviated as WSS) is a client-side program that provides initial enterprise collaboration capabilities. It can store, process and find files, contacts and other information, track workflow, schedule tasks. SharePoint Foundation allows you to create a web forum for business communication. This version is basic, and it may be enough to meet the needs of small companies. For large corporations, more advanced editions with extended functionality have been developed – SharePoint Server Standard and SharePoint Server Enterprise [1] ;

Microsoft SharePoint Server (formerly MOSS, Microsoft Office SharePoint Server) is a set of server applications for embedding SharePoint Foundation features in MS Office. This is a paid software available in 2010 and 2013 versions. SharePoint Server has many features not found in SharePoint Foundation.

By the way

SharePoint Foundation can be used in isolation from SharePoint Server – some developers do this to reduce the cost of the solution [2] . But such a portal is unlikely to become fully functional. SharePoint Foundation does not allow you to do many of the things that are provided in SharePoint Server: for example, perform business intelligence, set up an employee’s personal account, use web forms.

Among other components of the MS SharePoint package, two programs are especially popular with corporate software developers: Microsoft SharePoint Designer and Microsoft SharePoint Workspace.

Microsoft SharePoint Workspace is an application that provides real-time access to SharePoint content. With its help, the user can perform operations with documents and other work data from literally anywhere in the world. Libraries, lists, tasks, discussions on SharePoint sites are automatically synchronized with the SharePoint Workspace on the device. Moreover, this does not even require a connection to the server. All updates will be cached and synchronized later, when connected.

Thus, MS SharePoint is a platform for creating a company’s intranet site with wide functionality. Its task is to make the work of the enterprise more productive by conveniently setting up and automating all internal processes. And usually in everyday life, the word SharePoint means just such a corporate portal.

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SharePoint Enterprise Portal Features and Functionality

It should be noted right away that the SharePoint portal is not a ready-made “boxed” solution suitable for every company. It needs to be adapted to the user’s goals: build a structure, create separate nodes, pages. On the one hand, this is a plus, because the result will be exactly what a particular organization needs. But at the same time, the process of implementing a SharePoint corporate portal can take several months, which is not always acceptable, especially for small companies.

Portal structure

As we have already noticed, SharePoint does not have a typical structure: it is developed individually in accordance with the needs of a particular company. Most often, this is a central portal that serves as a place to access sub-level Web sites – department sites, user sites, and data stores. There are special elements in the SharePoint structure that allow you to form and organize the content of the portal exactly as you need it in this case.

Sites .

  • In SharePoint, users can create different types of websites themselves:
  • team sites that contain work information for employees of different departments: data libraries, lists, forums;
  • Wikis, the content of which is formed and modified by users themselves;
  • Blogs, where users can publish their posts with the ability to comment;
  • Application templates for solving popular business tasks, such as advertising campaign control;
  • Workspaces are special sites that allow users of the same group to work together on a common document, as well as schedule meetings, monitor their progress and results.

The portal area is a page that lists the tiered intranet structure. The portal can include several such areas – both single-level and different levels. For example, it is possible to create a similar page for each department of the company. Employees of departments, having received permission from the administrator, can create child areas within their portal area.

Document libraries are one of the key building blocks of a SharePoint portal. The library is a repository of information and hosted on a web site. Its contents are, for example, text files, spreadsheets, graphics and videos. All members of the group that owns the site have access to the documents.

Microsoft SharePoint is a powerful web-based collaboration platform that enables organizations to better communicate with each other. Al Rafay Global provides Microsoft SharePoint development services to help clients optimize the use of this software and enhance their organizational processes. The company’s Microsoft SharePoint development services include custom forms, business process automation solutions, and custom content management. They can also provide ongoing support and upgrades to existing SharePoint instances.


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